Information for Approved Vendors
Show: Saturday, November 7, 2026 | 1-4pm
West Linn Lutheran Church | 20390 Willamette Dr, West Linn, OR 97068
Note: Vendor applications have closed. If you are an approved vendor you can find helpful information below!
We’re very excited to have you sell your handmade goods at Club EMU’s 1st Craftastic Holiday Bazaar on Saturday, November 7th from 1pm-4pm at West Linn Lutheran Church. Below you will find information to help in your preparation for the big day!
Show Schedule
- Setup 12pm-1pm – please arrive at Noon to set up your table, we will have some roller carts you can use to move your items to your space more easily
- Show 1pm-4pm – please be ready at 1pm for shoppers to arrive
- Clean Up 4pm-5pm – packing up your booth before 4pm is not allowed unless there is an emergency. Please do not start packing up early.
Important Dates
- September 30th – Application Deadline
- October 24th – Vendor Training Session – last opportunity to pick up price stickers (see price sticker pickup options below)
- October 24th – You will be emailed a map to show you where your table will be located
- October 25th – Email Oregon Food Handlers Card certification to info@clubemu.org if you are selling baked goods at the show
- November 1st – Complete form that we will email on October 24th to tell us your product price points
- November 21st – You will receive your payment by check via mail by this date
Vendor Training Session | October 24th | 11am – Noon | West Linn Lutheran Church
Please plan to attend a vendor training session at West Linn Lutheran Church which will be held two weeks before the show. There will also be a virtual option for joining the session online. If you cannot attend in person or virtually, we will include a hand out with information when you pick up your price stickers. This session will help prepare participants for how to be a vendor including:
- Pricing tips (Note: if you pick up your price stickers in advance you may want to wait to decide on your prices until after the training)
- How to set up an attractive table
- How to engage with customers
- How the checkout process will work
- How to track your sales
Vendor Guidelines
- Vendors must be neurodivergent
- Products you sell must be made by you.
- If you need or wish for support you must bring your support person with you.
- You may offer a maximum of 5 different price-points for your products. Please use whole dollar amounts in your pricing.
- Baked goods are allowed as long as you have an active food handlers card. Note: Scholarships are available to cover the $10 cost for the certification. Any food product sold at the show needs to be individually packaged with ingredients listed. You may serve samples of your baked goods. Guidelines will be provided. You can get your Oregon Food Handlers Card here.
- Products must be family-friendly (no discriminatory phrases, no nudity, no curse words, or sexual references)
- You may not sell anything that is alive, or formerly alive (insects, animals, etc.).
- If the products you intend to sell change after you have applied, please notify the craft show organizers for approval by October 25, 2026.
- Club EMU craft show organizers reserve the right to tell you that a product is not appropriate to sell.
What to bring
- Your table (unless you requested Club EMU to provide one)
- Your products, each labeled with a price sticker that has your initials
- An inventory list so you can track your product sales
- Any display items that help show off your products
- If you can easily demonstrate how your products are made, bring supplies to do so
- Tape and scissors just in case
- Notepad and pen
- Snacks and drinks to stay hydrated and keep your energy up
- Gum or mints for good breath!
Your Space
Your space will be marked off with tape and clearly identified with your name. There will be 2 chairs in your space. In order to follow the Fire Marshall’s rules for aisle width, it’s important that no part of your display extends outside of the taped lines. Your space may feel a little squished, so bring comfort items with you if you think that may cause you any discomfort. The vendor map can be downloaded above so you can see where your table will be placed in the room. Your space may be on a corner or sharing a side with another vendor. These are all considerations to keep in mind when thinking through how to set up your display so that customers can see and touch your items easily.
Your Table
We will have black table cloths available for you. You are also welcome to bring your own table cloth. If you have requested a table be provided, it will have a table cloth on it when you arrive for set up.
Tips for how to display your merchandise in an attractive manner:
- Create height and dimension for displaying your products – you can use wrapped shoe boxes or small stools on your table to set your items on
- Bring a table cloth from home that compliments your product colors and makes them stand out
- If you are selling jewelry, or something that can be worn, a mirror might be nice so customers can see themselves with your product
- Try to avoid decorative clutter – any props or decor you use should serve a purpose and not overwhelm your actual products
- Small table top easels work really well for displaying artwork. It’s easy to find these at most thrift stores.
- If you have a business name, you may want to create a sign
Be aware of your neighbors
Be aware of your neighbors when setting up your booth. Be careful not to get in their way.
When you are engaging with potential customers, wait until they have passed your neighbor’s booth to engage with them so you don’t prevent your neighbor from having that shopper’s attention. When you’re not engaging with customers, feel free to talk to your neighbors and see how they’re doing.
How many products should you prepare?
This is a hard question to answer because this is our first show and we don’t know how many shoppers we will have. We hope that every vendor will have 10 or more sales, but it’s important to remember that the show is only 3 hours long. Our best advice is to prepare 25-50 items for sale to give shoppers lots of variety, but expect that you will only sell a portion of what you have available (probably less than half).
Baked Goods
If you are selling baked goods at the event, please email your Oregon Food Handlers permit to info@clubemu.org by October 25th. You can complete the certification here.
All food items must be individually packaged for sale with ingredients listed on the packaging. Each item should have a price sticker with your initials. You may serve free samples at your table as long as you are following food safety guidelines.
Pricing Information
You may have up to 5 different price points of your choosing for your products (You can have more than 5 types of products as long as there are only 5 or fewer prices). Please use whole dollar amounts (no cents).
Please submit your price points HERE by November 1st so we can enter them into our cash register software . If we don’t have your price points by November 1st you may not be able to be a vendor.
We will provide you with 1” circle stickers to price your products. Every item you sell must have one of these circle stickers with your first and last initials and the product price.
Example: “JD $10”
This is important because when a customer brings your product to checkout, we will be collecting the stickers to help track your sales.
Where to pick up your price stickers
Please email us at info@clubemu.org right away if you have not yet picked up your price stickers.
You must pick up your price stickers from us by October 24th. Here are your options for pick up:
- Club EMU Game Night – Friday, October 9th from 6:30-8pm at West Linn Lutheran Church
- Clubhouse Nights – October 14th or 21st from 6:30-7:30pm at Creative Care and Connections, 7916 Southeast Foster Road, Suite 105, Portland
- Vendor Training – October 24th from 11am-Noon at West Linn Lutheran Church
How to price your products
Make sure you know how much your supplies cost to create each product. Think about how much time it took you to make each product. And then think about how much you would want to be paid for that time. Add those numbers together to get your price. Finally, it’s also good to consider how much you think a customer would realistically be willing to pay for your product. Sometimes that means you might lower your prices a little, but definitely don’t sell yourself short!
Taking breaks
3 hours may feel like a long time to be sitting at your table and interacting with customers. Hopefully you will have a support person with you so that you are able to take breaks as needed. It may be a good idea to work out a plan with your support person for how to signal them when you feel you need a break.
Payment for Sales
Club EMU will not be charging you any commission on your sales. Remember that customers will not be paying you directly, but that you will be paid by check by November 21st. If you requested reimbursement to cover the cost of the food handlers certification fee, $10 will be added to your payout. We will do everything in our power to prevent theft and/or sales miscalculations, but these things may occur. Participants will need to agree to accept the sales payout that Club EMU determines is accurate.
Cancellation
If you need to cancel for any reason, please let us know as soon as possible by sending an email to info@clubemu.org
Help us promote the show!
We’re so excited that you’ll be part of the show. Please tell your friends, family, and anyone else you’d like to SAVE THE DATE to attend on November 7th. Craft away!